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WEDDING DAY INFORMATION

Bride and Groom Names *

Wedding Date *

MM

DD

YYYY

Approximately how many wedding guests are you expecting?

Please list Bride and Groom's cell phone numbers, and the cell number for the best bridesmaid and the best groomsmen to get in touch with on the wedding day *

How many hours does your photography package include? *

Please refer to your invoice/contract.

What time would you like photo coverage to begin and finish on your wedding day? *

e.g. 10:00am - 8:00pm

Where will the Bride have her final preparation taking place (last makeup & hair finishing touches and getting in the dress) on the wedding day? *

Include Full Address

What time will the Bride put on her wedding dress? *

Please remember that lace up dresses can take up to 20 minutes to put on...

Would the Groom would like getting ready photos taken? If so, where will he be getting ready? *

Include Full Address (photos will be taken by second photographer)

Will Bride and Groom see each other (first look) and take any photos before the ceremony?

If YES, please indicate where the first look will take place and at what time

Where is your Wedding Ceremony taking place? *

Venue Name and Full Address, Venue Contact Name and Email/Phone Numer

What is the starting time for the ceremony? *

Tell us about any restrictions or guidelines at your ceremony location that we should know about

Does the minister or venue have any rules regarding photography?

Is this a religious wedding?

Please specify which religion and outline any special traditions that will take place during the ceremony

Will the family photos be taken directly after the ceremony? *

If NO, please specify when family photos will be taken

Names and Relationships of Bride's immediate family (parents, siblings, grandparents) *

Include First and Last Names

Names and Relationships of Groom's immediate family (parents, siblings, grandparents) *

Include First and Last Names

Which family group photos would you like taken?

Please list the family photos and include each person's name.

Bride & Groom w/ Bride's Parent(s)

Bride & Groom w/ Bride's Immediate Family

Bride & Groom w/ Bride and Groom's Immediate Families

Bride & Groom w/ Groom's Parent(s)

Bride & Groom w/ Groom's Immediate Family

Bride & Groom w/ Bride's Grandparent(s)

Bride & Groom w/ Groom's Grandparent(s)

If there are additional family group photos that you would like, please list them here with corresponding name(s)

(e.g. Bride and groom with sister, Sarah)

Are there any special family situations (divorces, deaths, etc.) that we should know about and be sensitive to?

What time have you allotted for the formal portraits of the wedding party and Bride and Groom? *

1.5 - 2 hours is recommended, Remember to take into account travel time. (e.g. 3:00pm - 4:45pm)

What specific locations would you like your Family, Wedding Party and/or Bride and Groom photos taken at?

Remember to take into account travel time, family photos are generally taken at the ceremony site

Where will your Reception take place? *

Venue Name and Full Address, Venue Contact Name and Email/Phone Numer

Who is your reception MC? *

Please include MC's name and email address. Note, I may contact your MC briefly to coordinate reception event timing.

Are there any special traditions or special events that we should know about which will be happening on your wedding day?

What time is the bride and groom entrance into the reception? *

Please give a brief outline of the reception events, with approximate times *

What will the order of events be? Speeches, games, first dances, cake cutting, etc.

Will you have any Flowergirls or Ringbearers? If so, please list their names.

What are the first and last names of the Bridesmaids? *

What are the first and last names of the Groomsmen? *

Who is your Wedding Coordinator? (Contact name, email & website)

Who is your Caterer? (Contact name, email & website)

Who is your videographer? (Contact name, email & website)

Who is your Florist? (Contact name, email & website)

Who is your Cake Artist? (Contact name, email & website)

Who is your Band/DJ for the wedding? (Contact name, email & website)

Who is your Hair and Makeup Artist(s)? (Contact name(s) & email)

Are the wedding dress, bridesmaid dresses, and men's suits any specific brand/designer?

Are your shoes, purse, and other accessories any specific brand/designer? (veil, hair clip, jewelry, wedding rings, etc)

What other vendors are a part of your wedding day - Lighting, linens, other rentals, minster, string players, etc. (Contact names, emails & websites)

Do you have a wedding hashtag? If so, what is it?

Are you interested in potentially submitting your wedding photos to any online or print publications? *

Wedding blogs or Magazines.

Provided there is enough time, would you like us to prepare a small 'same day slideshow' of wedding photos to display on a laptop at the reception? *

The guests love it!

Would you like us to pass out small custom cards with your enagagment photo and website URL where guests can view the wedding photos? *

The guests love it, and there's no added cost!

What will your mailing address be after the wedding? *

Will a meal be provided for myself and my assistant? *

Please note, it is important that we eat at the same time as the wedding party. This is to ensure we are ready to continue photography when you are finished eating. Please confirm with your caterer.

Lastly, a few gentle reminders to help your photos run smoothly! :) *

If possible, please have the both wedding bands and the engagement ring at the BRIDE'S getting ready location to be photographed. Remember to have a copy of the wedding invitation, and any other small details of sentimental value to be photographed too!

I Understand

*

To ensure the time allotted for photo coverage is not compromised, please avoid running behind schedule at all costs. Organize as many things as you can ahead of time. Delays are often inevitable, but preparation will help you keep running as close to the schedule as possible! :)

I Understand

*

Please note our overtime policy: It is the responsibility of the client to adhere to the reception schedule and ensure photography ends at the planned time. There is a 15 minute 'grace period'. If an event is running behind schedule, the photographer will give only one warning that the schedule is behind, and one warning when the grace period has begun. If the client wishes for the photographer to stay over the allotted time, the rate is $200 per half hour.

I understand

*

While it may be tempting to start the celebrations early, please kindly remind your wedding party to limit alcoholic beverages until after the photos have been taken. Yes - DO enjoy mimosas in the morning, but please remind your group to be sober and co-operative during photo time.

I Understand

Is there anything else you would like to communicate with us? Any special photo requests you want to make sure we take? :)

We're SO exited!!!

Thank you!

CONTACT

hayley@hayleyrae.com

Portrait studio locations available in Port Coquitlam, Burnaby, Vancouver, and White Rock (by appointment only).

LOCATIONS WE SERVE

On location photo sessions available in Vancouver, Port Coquitlam, Port Moody, Coquitlam, Burnaby, Pitt Meadows, Maple Ridge, Langley, Surrey, White Rock and beyond.

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